Privacy at Dynamo

Dynamo’s Privacy Policy describes how Dynamo processes your personal data.

Collection and use of personal information

The purpose of Dynamo is to provide users with the data to make decisions that protect life and enable rapid responses to emergency situations on site.

Provision of your personal data to Dynamo through the app is completely voluntary. To the extent that you participate, we rely on your active consent to process the personal data you provide us, in accordance with this Privacy Statement. You can withdraw your consent and opt-out of Dynamo at any time by contacting GDynamoSupport@bp.com.

Your personal data will only be used as part of Dynamo functionality for the purposes of onboarding, configuration of critical factors that will ensure our ability to function are stable, and for your health and safety.

We may also use your contact details to seek feedback on Dynamo to enable us to enhance its functionality and feature set. The personal information processed through Dynamo include:

Name, phone number, email address, role, image, organisation, device, site.
Shift Schedule: Used to define when Dynamo will track the user’s location when on site (when location is enabled).
Emergency contacts: For emergency response and incident management.
Location: Dynamo is a location-based service. Some of the features use your precise location and need to store your location history. You provide your location through the permission settings on your phone. Your location information is associated with a timestamp, without the timestamp we would not be able to provide the features that are part of our services.
If, for whatever reason, you let someone else use your phone you can disable location sharing to keep their location private as well as prevent any misunderstandings about your own location.
Your location is only processed and stored by Dynamo during your work hours (as configured by the Shift Schedule). Dynamo makes every effort to ensure we do not store your location outside of your work hours. If the shift schedule is incorrect and Dynamo inadvertently stores your location outside of your work hours you can request that your out-of-hours location be removed from the system at any time by contacting GDynamoSupport@bp.com.
Permit history: Dynamo enables users to create work authorization forms or permits. This will include information such as title, description, type of work, risk level, time and date stamps, and attachments (files and media). This data is used to highlight where high risk work is happening in real time.

We may also continue to use aggregated or anonymised data (where the data of numerous individuals is combined to prevent identification of a single person) for analytical and product improvement purposes.

What lawful basis is used to process your data?

Not all information fields in the app are mandatory. The information we collect through the mandatory fields, is the information we need to perform the contract of services with you. For examples, in our work authorization module, this will be your name, email address, phone number, primary emergency contact, shift schedule, job details (site, job type, team, risk level).

It’s your choice whether you enter information in the remaining fields. If you choose to do so, we will process this in our legitimate interests of your safety, wellbeing and keeping you safe when on site or travelling to and from work locations.

Who do we share you data with?

We will not sell or otherwise transfer your personal data to third parties.

We may transfer your Personal Data to;

Our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service;
Authorities or legal advisors in cases where criminal or improper behaviour is suspected; and
Authorities or legal advisors if required by us according to law or regulation.

Retention period

Your data shall only be kept for as long as necessary:

Name - Deleted 1 year after that team member has left the system
Phone Number - Deleted 1 year after that team member has left the system
Email Address - Deleted 1 year after that team member has left the system
Role - Deleted 1 year after that team member has left the system
Organisation - Deleted 1 year after that team member has left the system
Device - Deleted 1 year after that team member has left the system
Shift Schedule - Deleted 1 year after that team member has left the system
Primary Emergency contact - Deleted 1 year after that team member has left the system
Location - Duration of shift (if on site) deleted after that

If you choose to delete your account, please note that while most of your information will be deleted/irreversibly anonymized within 30 days, it may take up to 90 days to delete all your information due to data stored in our backup systems. This is due to the complexity of deleting specific account data from the frequent (usually daily) system backups. We may also preserve data for legal reasons or to prevent harm, including as described in the Collection & Use of the Personal Information section.

Rights of access, rectification and erasure

In accordance with our internal policies, you may ask us to provide you with access to any personal data we process about you. You are also entitled to request for any incomplete or inaccurate personal data which relates to you to be corrected. You also have the right to request to disable certain features and functionality within Dynamo. To exercise any of your data privacy rights, please contact GDynamoSupport@bp.com.

If you are in the EU, you also have the right to raise a privacy concern with the Data Protection Authority established in the relevant EU country.

Site traffic information and cookies

We may place cookies on your device which log data about your visit. Cookies are small text files that are widely used to make sites work efficiently and to improve and tailor the visitor's user experience, as well as to provide information back to the site's operators. These can be "session cookies" (which are deleted when you close your browser) and/or "persistent cookies" (which remain on your computer for a longer period of time).

Dynamo may use cookies for:

Performance monitoring to ensure pages load quickly and consistently
User authentication and session ID
Time-out after periods of inactivity
Enabling security features
Site traffic analysis to better understand site usage

The majority of cookies do not identify the individual user, but only the device that is being used to view the site or use the Dynamo app.

By using Dynamo you are agreeing to our use of cookies for these purposes.

To delete or stop cookies being placed on your device when accessing Dynamo from a browser, refer to the help menu on your internet browser. In a few cases, blocking cookies may reduce the functionality of some sites or prevent access to them depending on your chosen browser options.

For further information on cookies, visit www.aboutcookies.org

Changes to the privacy statement

We may update this Privacy Statement from time to time as we add new features, as we improve our current offerings and as technologies and laws change. You can determine when this Privacy Policy was last revised by referring to the “Last updated” legend at the bottom of this page. Any changes will become effective upon our posting of the revised Privacy Policy.

We will provide notice to you if these changes are material and, where required by applicable law, we will obtain your consent. This notice will be provided by email or by posting notice of the changes on the Dynamo websites and apps that link to this Privacy Policy.

This privacy statement was last updated on 20th March 2024.

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Privacy at Dynamo